MRP Document PDF Exports – New PDF-first Layouts Redesign
Redesigned MRP document exports for Madness Advertising with a PDF-first layout system with interactive visual and technology changes.
Layout – Header & supplier/customer blocks
Layout – Variant
Layout – Variant
Layout – Line items table
Project Overview
Madness Advertising uses an MRP system to generate commercial documents across the full order lifecycle—price offers, order confirmations, and invoices. The project focused on redesigning these exports into a single, consistent layout system that visually matches the client’s e-commerce experience while staying production-ready for real-world data.
Client Brief
The client needed document exports that:
- Look and feel like the e-commerce brand system (typography, spacing, hierarchy)
- Stay readable even with dense tables, long item names, and multi-page documents
- Prioritize PDF delivery for customers and internal teams
- Include a clear review layer for corrections—so DTP and graphic designers get actionable feedback
Internal Brief
We approached the redesign like a product UI system—except the “screen” is a PDF. Internally, the goal was to build a scalable template structure that can be reused across document types and extended later without redesigning everything from scratch.
Key decisions included:
- Unifying header blocks, address modules, and table components across all exports
- Defining consistent spacing and typographic rules so every document reads the same
- Treating the PDF as the primary output (print becomes secondary)
- Building a print-preview QA mode with annotations for fast review cycles
Print-Preview QA (Notes + Zooms)
To reduce back-and-forth, the print preview includes a structured feedback layer:
- Highlight problematic areas directly in the preview
- Add zoom callouts for details that need attention
- Attach correction descriptions and notes for DTP / graphic designers
If any issue is present, the whole preview is flagged as problematic. If everything checks out, the preview is marked green as OK.
The Result
A consistent, modern document system that matches the brand’s web experience—optimized for sharing, archiving, and approvals in a PDF-first workflow.
“DF-first is no longer a trend — it’s the standard. Print is just one of the possible outputs, and a kind of reality check.”
Layout – Variant
Layout – Additional pages
Layout – Variant
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